PaymentSource® for Retail & Hospitality Businesses
A Modernized Way to Process All Your Invoices
PaymentSource automates your AP processes—from capturing invoice data and paying invoices to reporting spend insights—for every vendor, distributor, and supplier delivery, including alcohol.
How PaymentSource Works
Invoice Data
Ingesting Invoice Data
Distributors, vendors, and suppliers with digital invoicing systems can integrate with Fintech to send invoices electronically through supported transfer methods and file formats, including EDI.
Trading partners without integration capabilities can still create and send digital invoices by using our free Invoice Builder tool. You can also scan or upload invoices in our portal using our quick-capture functionality.
Standardizing & Coding Invoice Data
All invoices, regardless of how they arrive, are automatically converted into a standardized format. Products are GL coded and cataloged so your records are consistent across every vendor, distributor, and supplier.
Centralized Invoice History
Access every distributor, vendor, and supplier invoice in your Fintech portal. Gain access to 15 months of searchable invoice history, giving your team quick filtering, export, and reporting capabilities—all within a secure portal.
Back-Office System Integration
Finally, PaymentSource sends your clean invoice data directly into your back-office system in various ways from our pre-built integrations to a custom EDI file. This removes the need for manual data entry, reducing errors, and speeding up reconciliation.
Invoice Payments
Pay Your Way for Goods* & Supplies
- You can make invoice payments via ACH or check in the Fintech portal, either manually or by setting up automated payments.
- You can also choose to handle payments in your accounting system outside the Fintech portal.
*This refers to non-regulated goods that don’t have state-mandated payment terms. Goods with state regulated payment terms such as alcohol can be processed through Fintech’s compliant alcohol invoice payment automation.
Automate Regulated Alcohol Invoice Payments
- Fintech automatically pays your alcohol invoices via EFT per the terms on the invoice to keep you compliant with state regulated laws.
- We initiate payment by sending a file to a secure banking channel on the day your payment is due, and your invoice payment is made automatically, without us ever taking ownership of your funds.
Reporting and Insights
Reporting shouldn’t slow you down. PaymentSource provides built-for-you reporting and insights to deliver the most important metrics upfront. Give your team immediate clarity on spend, distributor & vendor performance and opportunities for improvement.
Track how your total spend, average invoice size, and deliveries change over time with seven interactive widgets for regulated and non-regulated invoices. For example, compare weekly spend or see which product categories and top vendors drive the biggest shifts in your costs.
Gain insights on spending trends across regulated alcohol categories to make smarter purchasing decisions. Easily identify where margins are tightening and adjust pricing or buying quantities before it impacts profits.
Leverage our Vendor Comparison and Vendor Snapshot tools to negotiate effectively and strengthen partnerships with alcohol distributors. Compare distributor pricing per product category and where cost increases may be affecting your margins.
Cost Variance
Identify which products and locations are driving changes in your cost of goods. View the top 5 products with the largest variances, organize data by category or vendor, and track cost variances across locations with a state-level heat map.
Split Case Fees
Easily identify the costs associated with breaking product cases, a common fee charged by distributors. This report helps you optimize your purchasing, save money, and reduce costs by analyzing your spending patterns and highlighting specific products and locations affected by these fees. (Only available in states with split case-fees.)
Frequently Asked Questions
AP automation uses technology to digitize and streamline the entire invoice-to-payment process — replacing manual tasks like paper invoice handling, data entry, and check cutting. Businesses that adopt AP automation can expect lower labor costs, fewer accounting errors through standardized data, faster reconciliation with automated delivery to back-office systems, and greater financial visibility through spend reporting across vendors, locations, and product categories.
PaymentSource automates invoice data ingestion, standardization, GL coding, electronic invoice payments, and spend reporting for regulated alcohol along with all other goods and supplies — all in one portal. With built-in reporting and analytics, you gain better visibility into purchasing trends, vendor performance, and category spend, eliminating manual data entry errors and giving your team a centralized system to manage the full invoice-to-payment process.
Yes. PaymentSource integrates with 200+ leading back-office systems, including PDI, Restaurant365, QuickBooks, NetSuite, BevSpot and many more. If a pre-built integration isn’t available, our implementation team will build a custom connection via EDI or API tailored to your business needs. You can find more information on our Integration Ecosystem page.
No problem. Our team has successfully onboarded vendors of all sizes and technical capabilities, and most quickly see the benefits of electronic invoicing once they’re set up. For vendors who aren’t ready for EDI, our free Invoice Builder tool lets them create and submit electronic invoices through an intuitive portal, so you still receive accurate, standardized invoice data directly in your accounting or ERP system.
Not at all. You can get started on your own by registering directly through our portal. Once registered, you can follow the guided onboarding steps to connect with your alcohol distributors, add your bank account, and set up multiple locations — all through built-in self-service tools. When you’re ready to expand beyond alcohol and connect vendors for other goods and supplies, our team steps in to handle the integration setup, testing, and product mapping so your team doesn’t have to
Absolutely. Fintech has been a trusted leader in invoicing and payments for over 35 years. We employ end-to-end encryption, adhere to industry-recognized security practices, and complete annual SOC 2 audits. We protect your information privacy in accordance with our Privacy Policy.
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