There is a lot of recordkeeping with running an alcohol business. As more deliveries come in, that stack of paper invoices climbs higher and higher, making it difficult to sift through the mess to find important information you need. Whether it is tracking down a specific transaction that is impacting your margins or reconciling inventory, it is important to have easy access to alcohol invoice records. Fintech’s PaymentSource® Pro digitally stores past alcohol invoice transaction history in your personal invoice vault, helping you optimize your alcohol category with better recordkeeping and cash flow management.
Simplified Recordkeeping with Digital Invoice History
One of the standout features of PaymentSource Pro is its ability to maintain a digital invoice history for up to 15 months. This means no more sifting through stacks of paper invoices or spending hours on forensic accounting to find old records. With all your invoices stored digitally in your personal invoice vault, you can easily access and review past transactions, making it more straightforward to prepare necessary profit and loss statements related to your alcohol margins.
Enhanced Searchability and Efficiency
PaymentSource Pro’s online portal offers advanced search functionality, allowing you to quickly locate specific invoices with just a few clicks. This eliminates the need for manual searches through physical files, saving you valuable time and reducing the risk of errors. Whether you need to find a particular invoice for reconciliation purposes or simply want to review your payment activity to monitor cash flow, PaymentSource Pro makes the process effortless. You can search by invoice number, amount, distributor, or a specific date range to find the exact transaction you are looking for in seconds.
Improved Accuracy and Compliance
Automated invoice processing tools like PaymentSource Pro help ensure that your records are accurate and up to date. By automating the data entry process, you reduce the likelihood of human errors that can lead to discrepancies in your financial reporting. With Fintech, not only do you gain access to a digital invoice vault, but each invoice in that vault has been cleaned and standardized to provide accurate line-item data that enhances visibility into your purchases and available spend.
Seamless Integration with Back-Office or Accounting Software
PaymentSource Pro integrates seamlessly with many back-office or accounting software systems, making it easy to transfer your invoice data directly into your financial records. This integration ensures that your financial information is always up-to-date and accurate, simplifying the financial reporting process. With all your data in one place, you can generate comprehensive reports and insights to support your P&L statements and forecast with accuracy while optimizing your purchasing.
Enhanced Security and Data Protection
Handling sensitive financial information requires robust security measures. PaymentSource Pro offers security features to protect your data from unauthorized access and breaches. With encrypted storage and secure access controls, you can have peace of mind knowing that your financial records are safe.
Digitize Your Invoice History with PaymentSource Pro
When handling invoices from lots of different alcohol distributors, the benefits of using an automated invoice processing tool like PaymentSource Pro become increasingly clear. From simplified recordkeeping and enhanced searchability to improved accuracy and compliance, PaymentSource Pro can help you stay on top of your alcohol invoice payment activity with everything neatly organized and stored in your personalized invoice vault. By streamlining your invoice processing, you can save time, reduce costs, and ensure that your business remains compliant with regulations.
