Blog written by Vanessa Alvarez
Managing alcohol invoice data manually creates operational friction that slows down your business. Think of the times you’ve had to backtrack because of a small mistake – a duplicate entry, missed line item, or typo that threw off your numbers. These errors take up valuable time and disrupt end-of-month reconciliation.
Automation offers a clear path out of this cycle. By connecting your alcohol distributors and your back-office with Fintech, you can replace data entry with a seamless, consistent digital workflow.
How Automated Integrations Work
True efficiency comes when invoice data flows automatically from its source to your ledger without manual intervention. Fintech facilitates this by serving as a connection point between two crucial points of your operation: your distributors and your back-office system.
- Clean data from alcohol distributors: Fintech’s network includes over 7,800 alcohol distributors. They send invoices electronically to Fintech, and we standardize and GL code the data fields. Regardless of the original format, you receive data that is consistent, formatted, and automatically coded to your requirements.
- Direct delivery to your back-office system: We connect with over 200 accounting and back-office systems. The clean invoice data is seamlessly delivered to your software in a single file every day. This eliminates the need for manual data entry, keeping your books up to date even during your busiest seasons.
Benefits of an Automated Alcohol Invoice Data Workflow
Integrating your systems fundamentally changes how your team operates by delivering these advantages:
- Save time with automation: Free your team from manual data entry. Our platform can save you an average of 8 hours per business location each month, allowing your staff to focus on high-value tasks like customer service and strategic planning.
- Ensure accuracy with standardized data: By standardizing and coding each invoice to your general ledger, we remove the variables that cause costly errors. This makes reconciling past invoices and tracking inventory significantly easier.
- Strengthen distributor relationships: With this automated alcohol invoice data integration, both you and your distributors know with confidence that you will receive a digital invoice, ultimately helping the distributor’s AR process run more smoothly and get them paid on time (whether COD or terms).
Transform Your Alcohol Invoice Process
Integrating your distributors with Fintech and connecting us to your back-office system transforms your workflow. Save time, reduce errors, and gain clear visibility into your operations – all without being tied to a computer.
With the PaymentSource® Pro plan, you can automate your alcohol invoice data process from start to finish. Say goodbye to manual entry and hello to more time with your customers.
