PaymentSource® for Retail & Hospitality Businesses
Clean Invoice Data That Keeps Your Business Running Smoothly
Automate the delivery of invoice data from your distributors, vendors, and suppliers into Fintech to be standardized, GL coded, and sent to your back-office system.
Invoice Data Management Overview
Stop chasing invoices — automate line-item data entry with an integration or digital invoice uploads, ensuring accurate invoice data every time.
Standardize invoice data into a clean, consistent format ready for your back-office system.
Save hours by automating GL code assignments, aligning invoices seamlessly with your accounting categories.
Access 15 months of searchable, exportable invoice history in one secure, centralized portal.
Connect directly to your back-office system to sync clean, coded invoice data you can trust.
Automated Electronic Invoicing
Common File Formats: EDI 810, CSV, TXT, Flat File, XLS/XLSX, XML*
For trading partners who don’t yet support electronic invoicing, Fintech offers an Invoice Builder tool inside the vendor portal to easily create a digital invoice that is then delivered through a daily file to your account.
*These represent the most commonly used formats and transfer methods; additional options are supported based on vendor capabilities.
Easily Scan or Upload Invoices
If your distributor, vendor, or supplier provides a paper invoice, simply scan it with your mobile device and upload it to the Fintech Portal. Our quick-capture functionality uses AI to extract invoice data for digital ingestion.* You can choose to have Fintech verify the data on your invoices for accuracy, or manually review and make corrections yourself if needed.
For emailed or digital invoices not automatically transmitted to your Fintech Portal, you can upload the file so you don’t have to enter line-item details manually.
*Alcohol invoices cannot be scanned and uploaded.
Standardize Invoice Data
For decades, Fintech has used billions of invoices to train our AI model to improve our automation of standardizing every invoice into a consistent, accurate format. This automated data cleaning process eliminates discrepancies across vendors and ensures reliable, ready-to-use invoice data will be sent to your back-office system.
Key Benefits:
- Precise line-item mapping with consistent product names and pack sizes
- Simplified multi-vendor reconciliation and auditing
- Consistent financial data across all your locations
Automate GL Coding
Benefit from consistent product coding across every invoice.
Fintech automatically assigns GL codes to each invoice line item, simplifying your accounting process. For alcohol purchases, invoices are sorted into default categories like Beer, Wine, and Spirits. You can also customize these codes in your product catalog to match your specific reporting needs—for example, separating “Beer Bottles” from “Beer Cans.”
This same flexible GL mapping applies to all other goods and services, ensuring your spending data is consistent and accurate across every vendor and location.
Centralized Invoice History
Access 15 months of invoice history for goods, supplies, and alcohol purchases in one secure, searchable portal.
Fintech’s invoice history provides total visibility into invoice data across your business, simplifying research, reconciliation, and audits.
- Instantly view all distributor-submitted and manually uploaded invoices
- Filter by vendor name, invoice number, dates, amounts, status, and several other ways to easily sort and find invoices
- Track status updates for invoices requiring review or approval
- Download, export, or integrate standardized and coded invoices into your back-office system
System Integrations
Seamlessly connect to your back-office systems.
Simplify your operations by consolidating all vendor and alcohol distributor invoice data into one reliable, integrated file. Take advantage of our extensive network of pre-built back-office integrations to seamlessly sync accurate, organized invoice data and accelerate your reconciliation.
Ready to take control of your invoice data processes?
Complete the form to request a demo of PaymentSource.
If you’re a retail or hospitality business and prefer to sign up for PaymentSource on your own, you can get started here.