PaymentSource® AR Automation for Distributors & Vendors
Deliver Product.Automate Payment Collection. Keep Cash Flowing.
PaymentSource automates accounts receivable for distributors, wholesalers, and vendors of all sizes. From payment collection to remittance data ingestion, standardization, and back-office system capture to reconciliation — one system for every business in your network.
How PaymentSource Works for Distributors & Vendors
PaymentSource handles the entire invoice-to-payment process for alcohol distributors and vendors of all products, so your team can focus on selling and delivering, not collecting payments.
Send All Invoices Through One System
Instead of managing separate invoice workflows for each retailer, send one file to Fintech. We automatically format and deliver invoice data to every trading partner in your network, triggering invoice payments so you get paid on time, every time.
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- Integrate your route-accounting or back-office system to send invoices electronically via EDI using secure delivery methods like SFTP and AS2
- No integration? Use our Invoice Builder tool to create and send invoices to any retailer directly from the Fintech portal
Collect Payments
Invoice Delivered to Your Client's Fintech Portal
Electronic delivery to eliminate paper delays.
Payment Collection is Automated
Receive EFT payments compliant with alcohol laws in all 50 states and collected per invoice terms, including COD.
Funds Sent to Your Bank Account
Direct from your client's bank. Fintech never takes hold of the funds.
Collect Regulated Payments on Time, Every Time
Fintech initiates payment collection from each of your customers per the invoice and state-regulated terms, then sends funds directly to your bank account. Your accounts stay compliant and your delivery drivers keep moving. No more waiting on cash-on-delivery (COD) payments at the door.
Get Invoices to Retailers Faster & Get Paid Sooner
Whether you collect payments through Fintech or through your existing AR system, PaymentSource gets your invoices to retailers faster than paper or email. Your invoice data is standardized and delivered electronically, which means quicker processing and shorter days sales outstanding (DSO).
Electronically Send Invoices to Your Client's Fintech Account
Client receives invoice faster than paper and you have proof of delivery.
Accelerates Invoice-to-Payment Cycle
Faster invoice delivery can accelerate the payment process.
Funds sent to Your Bank Account
Direct from retailer bank. Fintech never holds funds
Your Centralized Invoice & Payment Hub
All your invoice and payment data lives in the Fintech Portal with 15 months of rolling invoice history, searchable and exportable. Your AR team gets the visibility they need to reconcile accounts, track bank activity, and audit payment history without hunting through spreadsheets or emails.
- Search invoices, track batch payments, and view pending and upcoming payments in one place
- Report on bank return reversals, export records for auditing, and review full banking activity
- Built-in invoice exception management catches duplicates, validates invoice data, and flags errors before they reach the retailer
Integrate Directly with Your Back-Office Systems
Fintech connects to your existing back-office and route-accounting systems to keep your accounts receivable data standardized and centralized. Close the loop from invoice to payment to reconciliation, all without manual re-entry.
- 997 acknowledgement files confirm invoice receipt and processing status
- 820 files deliver full payment remittance detail back to your system automatically
- Standardized data format eliminates manual reconciliation across all retailer accounts
Invoice Builder
No system integration? No problem.
Every distributor and vendor in the Fintech network gets access to Invoice Builder, regardless of their integration capabilities. Build and send electronic invoices for digital ingestion to any retailer on Fintech directly from our portal.
- Ideal for vendors of all types who want to get invoices to retailers faster than paper or email
- Quick fix for alcohol distributors who need to send an invoice without modifying what's already in their back-office system
- One place to send invoices to every retailer in your network — no more sending to each one individually
Invoice Exception Management
Catch Errors Before They Become Problems
In a world of automation, data validity is critical. Fintech audits every invoice flowing through the system to catch the human errors that are easily missed when your team is busy with deliveries and daily operations.
- Flags duplicate invoices before they reach the retailer
- Validates account information and invoice details automatically
- Prevents outdated or incorrect invoices from being sent accidentally
Portal Features
Everything You Need to Manage Accounts Receivable,
in One Place
The Fintech Portal gives distributors and vendors the tools to track payments, grow their retailer network, and simplify back-office operations.
Grow Your Retailer Network
Request new retailers directly in the portal. Once you're in the Fintech system, retailers can request to establish payment relationships with you. This helps you onboard new accounts and start collecting payments faster.
Full Payment Visibility
Track completed, pending, and upcoming payments in real time. View batch payment details and banking activity so your AR team always knows exactly where every dollar stands.
Search & Export
Find any invoice by retailer, date, amount, or invoice number. Export records for accounting, auditing, or custom reporting with 15 months of full line-item detail at your fingertips.
Bank Return & Reversal Reporting
Request new retailers directly in the portal. Once you're in the Fintech system, retailers can request to work with you—and we'll connect you with their contact information. A competitive edge that helps regulated distributors onboard new accounts and start collecting payments faster.
Credit Management
Send credits directly to your retailers through the Fintech Portal. Process adjustments and credits efficiently without separate workflows or manual follow-ups.
Distributor E-Vite
Invite retailers to enroll in electronic payments via text or email from your mobile device. Track enrollment progress and identify accounts already paying competitors electronically so you can establish payment relationships through Fintech.
Learn More How Fintech Helps Distributors & Vendors Grow Their Business
Connect With Us
Reach out to the Fintech team to learn more about how we can automate your accounts receivable processes.
