If your business still relies on manual invoice entry or receives inconsistent invoice formats from vendors, you’re likely spending more time than necessary on basic data tasks. Whether it’s chasing down invoices, correcting entry errors, or assigning GL codes line by line, these steps add up — especially as your business grows.
Fintech’s PaymentSource® offers a better way forward. By enabling your vendors to integrate with Fintech, you unlock a fully optimized process where invoice data is captured, standardized, coded, and delivered directly to your back-office system without the manual burden. You will still have control over payments, so you can continue to pay for the invoices the same way you do today.
We worked with our extensive network of chain retailers to identify problems with receiving, digitizing, standardizing, and coding invoice data. As invoice volume grows with the acquisition of new locations, it’s critical for businesses to use invoice processing solutions that give time back to employees, provide bandwidth support, and improve budgets and margins.
Here are six of those common problems and how PaymentSource addresses them.
Problem #1: We don’t have vendor integrations and setting them up sounds complicated. Is there a simpler way to get started?
Yes — and it starts with one connection.
Rather than building and maintaining individual integrations with every vendor, your business and vendors connect with Fintech once. From there, we work directly with your vendors to establish secure invoice data delivery. Once connected, PaymentSource captures invoice data, standardizes it, and sends it to your back-office system in a clean, usable format.
You don’t need to manage the technical setup — our integrations team handles that for you.
Problem #2: Our snack and beverage invoices are long and inconsistent. Manual entry takes too much time and leads to mistakes.
That’s a common challenge, especially with vendors who include promotional pricing, deposits, and fees in unpredictable formats.
Once your vendors are connected to Fintech, PaymentSource reads and translates even the most complex invoices. It identifies key fields, organizes the data, and delivers it directly to your system. You get faster processing, fewer errors, and cleaner records — without changing how your team works.
Problem #3: We only receive summary-level invoice data. Can we get full line-item details if our vendors integrate with Fintech?
Absolutely. Line-item data is essential for accurate cost tracking, inventory reconciliation, and margin analysis.
When vendors send invoices through Fintech, PaymentSource extracts and delivers complete line-item details — including product quantities, unit costs, discounts, fees, and deposits. This data flows directly into your back-office system and is also available in your Fintech portal, where you can analyze purchases and spot opportunities to improve margins.
Problem #4: Some of our vendors don’t offer digital invoicing. Can they still connect with Fintech?
Yes. Fintech’s Invoice Builder tool allows vendors without digital systems to create and submit invoices in a format we can ingest and standardize.
Once submitted, the invoice data is processed and sent to your back-office system through your Fintech integration. This gives you consistent, structured data — even from vendors who aren’t yet fully digital.
Problem #5: Our team spends hours manually assigning GL codes. Can that be automated once vendors are integrated?
Yes. PaymentSource applies predefined rules to automatically map invoice items to the correct GL codes.
This eliminates manual coding, speeds up processing, and improves accuracy — especially during audits or month-end reporting. Your team can focus on higher-value work instead of line-by-line entry.
Problem #6: We’re growing and adding locations. How do we manage the extra invoice volume without hiring more staff?
Growth doesn’t have to mean more overhead.
Once your vendors are connected to Fintech, PaymentSource handles the increased invoice volume automatically. It captures and codes invoice data, allowing your existing team to process more invoices in less time.
We also support onboarding new vendors for electronic invoicing. Our integrations team manages the setup, testing, and support — so you don’t have to.
Sprint Mart, a Fintech client with over 100 locations, processes more than 7,000 invoices per month using PaymentSource. Their teams report saving 10–15 hours per week in price book management, and significant time in both accounts payable and auditing — all without adding staff.
A Smarter Way to Handle Invoice Data
If your business isn’t currently integrated with vendors or your internal integration management is time-consuming or costly, PaymentSource offers a clear path forward. By enabling vendor connections through Fintech, you gain access to clean, structured invoice data without the manual burden or the need to add more personnel to handle increasing invoice volumes.
PaymentSource helps you:
- Receive standardized invoice data from all vendors
- Capture full line-item details for better insight
- Automate GL coding and reduce manual entry
- Scale operations without adding staff
- Support vendors who aren’t yet digital
Ready to simplify your invoice data processing? Learn more about PaymentSource here or fill out the form below to speak with a Fintech expert about enabling vendor integrations and automating your invoice workflow.
